Automating Fringe Benefits Tax

Reduce time, costs and compliance risk while increasing efficiency and accuracy.

Fringe Benefits Tax (FBT) compliance can be a complex, manual and time-consuming process.

Employers are required to collate data from a range of systems and sources, such as transactions from the General Ledger (GL) and Expense Management System (EMS), fleet reports from third parties, and declarations from employees.

PwC’s FBT automation solution utilises a range of technologies - including machine learning, data analytics and GPS tracking technology (via our third-party joint business relationship) - to alleviate pain points and streamline your FBT compliance processes, while ensuring accuracy and compliance around your FBT return.

Our FBT and technology teams will work with you to develop a bespoke, tailored solution based on the unique needs and nature of your business. Whether it be end-to-end automation of your data-related processes, managing your fleet-related FBT compliance obligations, or something in between, PwC is here to help.

Our FBT automation suite

GL data classification via Workforce Automate

By combining PwC’s Workforce Automate solution and PwC’s machine learning classification engine, we can automate and streamline your data-related processes. This includes cleansing and transforming data from the GL and EMS, and performing reconciliations and technical FBT analysis.

This eliminates the need to manually analyse your GL accounts line-by-line and increases the accuracy of your GL analysis by making consistent decisions across large data sets. 

Car parking application

Our car parking application uses boom gate and swipe card data to analyse the number of car parking benefits that have risen during the FBT year to determine the most cost-effective calculation methodology for reporting car parking fringe benefits. 

With most employers offering flexible/hybrid working arrangements, our car parking application helps you avoid the risk of paying FBT on car parking spaces not fully utilised during the year.

Learn more

Fleet management technology

PwC has a joint business relationship with a third-party fleet telematics provider that specialises in fleet management solutions, using technology-based products to collect data and deliver useful, actionable insights.

These solutions securely track your fleet and enable employees to effortlessly complete their logbooks via a smartphone app. Additional modules available include carpool bookings, driver safety and fleet optimisation.

FBT declarations

PwC’s FBT Declarations tool is a simple, automated solution to provide, complete and maintain employee declarations via a mobile device or laptop.

This removes the compliance burden of manually printing, collating and chasing up signed declarations. 

End-to-end FBT automation process

1. Data extraction
2. Data transformation
3. FBT transaction classification
4. Additional automation offerings
5. FBT software template uploads

1. Data extraction 

Extract data from:

  • GL accounts

  • Expense Management System (EMS)

  • Unstructured supplementary data sources (example: employee master files).


2. Data transformation

We undertake a thorough data wrangling and transformation process, which includes:

  • Cleansing and sorting

  • Anomaly detection

  • GL data, EMS data and trial balance reconciliation

  • Additional data reconciliation checks. For example: total amount per GL account and  frequency of transactions per employee.

3. FBT transaction classification

Conduct FBT GL transaction classification utilising PwC’s FBT Automate workflow tool to undertake:

  • Application of business-specific rules like keywords, vendors and dollar value thresholds

  • Review of non-FBT sensitive GL accounts

  • Minor benefit analysis

  • Updated GST/income tax deductibility.

4. Additional automation offerings

Depending on your needs, we leverage additional tools from our FBT automation suite, including:

  • Car Parking Application

  • Fleet Management Technology

  • FBT Declarations.

See above for our full suite of FBT automation solutions.  


5. FBT software template uploads 

Outputs are configured to populate relevant FBT software upload templates, including the following classifications:

  • Meal entertainment

  • Property

  • Residual

  • Expense payment benefits.


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Contact us

Adrian James

Adrian James

Director, Employment Taxes Technology, PwC Australia

Tel: +61 401 360 607

Greg Kent

Greg Kent

Partner, PwC Australia

Tel: +61 412 957 101

Norah Seddon

Norah Seddon

Workforce Leader, PwC Australia

Tel: +61 2 8266 5864