Streamline payroll tax returns with automated calculations and governance
Automating payroll tax for better compliance
Automate payroll tax calculations, workpapers and reporting across jurisdictions, with built‑in governance, analytics and audit trails.
Workforce Automate’s Payroll Tax module automates the calculation and preparation of your payroll tax monthly and annual returns for all employing entities in relevant jurisdictions. The module also provides sophisticated analytics capability, including a robust reconciliation and testing functionality.
Workforce Automate’s Payroll Tax module is available as a software as a service offering or as part of an outsourced/hybrid payroll tax compliance offering.
With an evolving government and regulator focus on employment taxes governance, it is more important than ever that employers invest in their payroll governance and systems.
The module is designed to deliver a truly seamless end to end payroll tax compliance and governance experience, together with in-built workflow management and ability to make adjustments for FBT, contractors and employee share schemes – enabling greater insights, confidence and outcomes.
Product functionality |
Payroll Tax module |
|---|---|
| Automated payroll tax calculations for monthly and annual returns, including detailed workpapers and workflow management for overall compliance governance. | ✔ |
| Data analytics and visualisations - pre-configured, integrated and dynamic data analytics and dashboard visualisations, including exception testing allowing the user to identify specific data within an obligation based on established criteria. | ✔ |
| Ability to onboard additional group members (if applicable), to allow them access to automate their payroll tax obligations. | ✔ |
| Internal sign off capability for establishing appropriate governance and risk controls. | ✔ |
| Ability to consolidate for other payroll tax group members by ensuring payroll data for other entities not part of the main Payroll System are included for Group Wages via upload templates. | ✔ |
| Automated data upload - functionality to facilitate automated uploading of data via secure File Transfer Protocol (sFTP) from your source systems into Workforce Automate, such as payroll data. | ✔ |
| Comprehensive product user guide. | ✔ |
| Comprehensive product user training. | ✔ |
| Product technical support, maintenance, updates and upgrades. | ✔ |
End-to-end payroll tax automation process using Workforce Automate
- Data extraction
- Data transformation
- Monthly workpapers and return preparation
- Annual reconciliation process
Data extraction
Automate data extraction data from:
Payroll reports and raw payroll data
Unstructured supplementary data sources via manual upload (example: employee master files, separate payroll systems).
Data transformation
We undertake an automated, thorough data wrangling and transformation process, which includes:
Cleansing and sorting
Anomaly detection
Payroll data reconciliation – process raw payroll data into the relevant format for preparing the payroll tax returns.
Additional data reconciliation checks, including reconciling final payroll tax returns vs raw payroll data.
Monthly workpapers and return preparation
Workforce Automate’s Payroll Tax module ingests raw payroll data and automatically prepares the monthly payroll tax returns, by jurisdiction and by entity.
The workpapers are grouped into:
Wage components - Workforce Automate uses raw payroll data, mapped to wage code components, with the option for manual adjustments where needed. A reference panel lets users trace every figure back to the underlying payroll data.
Interstate wages and payroll tax group – Workpapers are prepared across jurisdictions and for the payroll tax group, providing a consistent view of group-wide obligations.
Monthly payroll tax calculation - Workforce Automate produces a monthly payroll tax calculation workpaper, ready for review on upload. Calculations are based on wage code mapping and the latest rates and thresholds.
Monthly payroll tax lodgement - Workforce Automate generates a lodgement-ready workpaper, with figures prepared for submission to the relevant state revenue offices.
The module maintains an up-to-date wage code listing, flags new wage codes that need mapping and allows updates at any time. Rates and thresholds are updated in the system as standard, so users don’t need to maintain rates across jurisdictions.
Annual reconciliation process
Workforce Automate ingests raw payroll data to prepare annual payroll tax returns in the same format as the monthly return process, giving you a consistent view across the year.
You can complete the annual reconciliation process as a standalone twelfth-month process, or as a twelfth month with an optional thirteenth month annual reconciliation.
Deep dive into Workforce Automate’s Payroll Tax Compliance module
See how Workforce Automate’s Payroll Tax Compliance module strengthens governance, sharpens insight and simplifies lodgement. From embedded controls and clear reporting to automated, lodgement-ready workpapers, it helps you manage payroll tax with confidence and control.
Governance-enabled features:
Dynamic comments and manual updates
Full audit trail and calculation references
Segregated user access and workflow/signoff capabilities
Live environment removes version control risks.
Management Information reporting:
Pre-configured dashboards for year-on-year trends, as well as variance reporting
Drill down to raw payroll data
Customisable dashboards available via PowerBI.
Automatic monthly lodgement ready workpaper preparation:
Workpapers and lodgement workpaper built in a live environment based on raw payroll data.
Changes made within workpapers are automatically updated in the relevant payroll tax lodgement return.
Lodgement workpapers are constructed per entity, per jurisdiction.
